Pilot Manual

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CASC/ACSS POLICY & PROCEDURE MANUAL

This manual contains the policies, procedures, standards and guidelines of the Canadian Association of Spiritual Care together with associated forms and general information. It is intended as a reference for our membersas well as a guide for students undertaking Supervised Pastoral Education.

TABLE OF CONTENTS
CHAPTER 1

INFORMATION Package for New Members & Students

 

A.     President’s Letter of Welcome

B.     The Canadian Association for Spiritual Care – CASC

C.     National Regions

D.     National Office

E.      Membership

1.      Membership Categories

2.      Benefits of CASC membership

F.      Free Journal Subscription

G.     CASC Website

H.     Links provided for more information

I.       Feedback Questionnaire

 

 
CHAPTER 2 – EDUCATION
Section I- Supervised Pastoral Education (SPE)
 

A.     SPE Program Essentials

B.     SPE Goals

C. Education Streams

1.      Clinical Pastoral Education (CPE)

2.      Pastoral Counselling Education (PCE)

D.     Education Levels

E.     SPE Summary & Assessments (Evaluations)

F.      Certification

G.      Admission & Certification Processes

H.     SPE Unit Confirmation

I.     Academic Credit

J.       Education Centres

K.       Calendar

Section II – Clinical Pastoral Education (CPE) Basic – Certified Spiritual Care Practitioner
 

Click here to download a PDF of CPE Educational Process

 

A.       Basic CPE

1.      Admission

2.      Prerequisites

3.      Goals of CPE/PCE

4.      SPE Summary & Assessments (Evaluations)

B.       SPE Competency Assessment Process for Advanced

Guidelines for Candidates   Download PowerPoint here

Guidelines for Consultants/Assessors  Download PowerPoint here

Guidelines for Supervisor-Educators  Download PowerPoint here

1.      Step One Documentation Checklist

2.      Step Two Documentation Checklist

3.      Step Three Consultation

4.      Step Four

C.       Clarifications

1.   Academic Prerequisites

2.   CASC/ACSS Prerequisites for SPE Competency Assessment

3.   Professional Competency Requirements – Step Two

4.   Competency Papers 

5.   Missing Documentation

6.   Potential Outcomes of SPE Competency Assessment

7.   RAC Process

8.   Moving from 1 Clinical Stream (CPE/PCE) to Another

D.  Certification for Spiritual Care Practitioner

1.    Canadian Association for Spiritual Care Definition Statement

2.    Forms Required for Certified Spiritual Care Practitioners/Psycho-Spiritual Therapists

3.    Formal Documentation

4.    Professional Papers

5.    Supporting Documentation

6.    Pre-Certification Consultation Process

7.    Step One Procedure

8.    Step Two Procedure

9.    Step Three Procedure

10. Grand-parenting for Certified Supervisor-Educators seeking Certification as Spiritual Care Practitioner

D.    Pilot Standards for Course Based CPE
 
Section III – Pastoral Counselling Education (PCE) Basic –Certified Psycho-Spiritual Therapist
 

Click here to download a PDF of this PCE Educational Process diagram

A.   PCE Educational Formats

1.      Unit Based PCE

2.      Course Based PCE

B.   Basic PCE

1.        Admission

2.        Prerequisites

3.        Goals of PCE/CPE

4.        SPE Summary & Assessments (Evaluations)

C.    SPE Competency Assessment Process for Advanced

1.      Step One Documentation Checklist

2.      Step Two Documentation Checklist

3.      Step Three Consultation

4.      Step Four

5.      Professional Competence Requirements

D.   Clarifications

1.   Academic Prerequisites

2.   CASC/ACSS Prerequisites for SPE Competency Assessment

3. Additional Prerequisites for Admission to Advanced Course-Based PCE

4.   Professional Competency Requirements – Step Two

5.   Competency Papers 

6.   Missing Documentation

7.   Potential Outcomes of SPE Competency Assessment

8.   RAC Process

9.   Moving from 1 Clinical Stream (CPE/PCE) to Another

E. Certification for Spiritual Care Practitioner

1.    Canadian Association for Spiritual Care Definition Statement

2.    Forms Required for Certified Spiritual Care Practitioners/Psycho-Spiritual Therapists

3.    Formal Documentation

4.    Professional Papers

5.    Supporting Documentation

6.    Pre-Certification Consultation Process

7.    Step One Procedure

8.    Step Two Procedure

9.    Step Three Procedure

10. Grand-parenting for Certified Supervisor-Educators seeking Certification as Psycho-Spiritual Therapist

 
Section IV – Supervisory Education

Click here to download a PDF of this SPE Supervisor-Educator Process diagram

 

A.   An Overview of Supervisory Education

1.  The Provisional Supervisor-Educator (PSE

2.  The Certified Supervisor-Educator (CSE) 

3.  Maintenance of Educational Standing

B.   Provisional Supervisor-Educator (PSE) 

1.      A Definition of a Provisional Supervisor-Educator

2.  Competencies of a Provisional Supervisor-Educator

3.   Prerequisites for Provisional Supervisor-Educator:

4.   Required Documents to be Submitted to the RAC 

5.   Professional Papers

6.   Procedure

C.   Certified Supervisor-Educator (CSE)

1. definition of a Certified Supervisor-Educator

2. Competencies of a Certified Supervisor-Educator

3. Conceptual Competence

4. Competence in SPE Program Management

5. Competence in SPE Group Supervision

6. Competence in SPE Individual Supervision

7. Personal and Supervisory Integration

8. Prerequisites for Certified Supervisor-Educator

9. Required Documentation (to be Submitted to Certification Chair)

10. Professional Papers

11. Procedure – Step One: Approval of Formal Documents

12. Procedure – Step Two: Approval of Professional Papers

13. Procedure – Step Three: Personal Interview

D.   Mentoring Relationships

1.   Definitions

2.   Role of Provisional Peer Group

3.   The Role of the Mentor and the first unit Certified Supervisor-Educator

4.   The Role of the Certification Committee Chair

E.   Grand-Parenting Associate Supervisors into Supervisory Certification

1.   Definition of Associate Supervisor

2.   Competencies

3.   Pre-requisites for Grand-Parenting

4.   Formal Documentation

5.   Professional Papers – (no papers required for grand-parenting)

Section V – SPE Clinical & Supervisor-Educator Placement Process
A.   SPE Unit Clinical Placement (Equivalency) for Supervisory Education

              i.             Requirements

             ii.             Guidelines

Section VI – Faith Group Affiliation & Endorsement
A.  Continuing Good Standing

1. Evidence of Continuing Good Standing

2. Requested Phraseology

B.  Endorsement

1.   Evidence of Endorsement

2.   Requested Phraseology

Section VII – Participation in the Life of CASC
A.           Certified Member seeking Maintenance of Educational Standing or Certification as Supervisor-Educator

B.           Certified Member seeking Peer Review

C.           Member Emeritus / Inactive Certified Supervisor-Educator

Chapter 2 – Forms
2.1 Student SPE Summary and Assessment
2.1 Student SPE Summary and Assessment –Editable
2.2 Supervisor-Educator SPE Summary and Assessment
2.2 Supervisor-Educator SPE Summary and Assessment –Editable
2.3 Provisional Supervisor-Educator SPE Summary & Assessment
2.4 Provisional Supervisor-Educator SPE Summary & AssessmentEditable
2.4 Application for Academic Assessment (2 or 3 courses)
2.5 Application for Academic Assessment (full course/degree)
2.6 CASC/ACSS Course Checklist for Competency Assessment Process for Advanced
2.7 Application for Competency Assessment Process for Advanced
2.8 Step One: Verification Report (Competency Assessment Process for Advanced)
2.9 Step Two: SPE Competency Assessment Report
2.10 Step Three: Competency Assessment Regional Report
2.11 Application for Certification as Spiritual Care Practitioner and Psycho-Spiritual Therapist
2.12 Step One: Verification Report for Certification (Spiritual Care Practitioner/Psycho-Spiritual Therapist)
2.13 Step Two: Certification as Spiritual Care Practitioner/Psycho-Spiritual Therapist Report
2.14 Step Three: Certification as Spiritual Care Practitioner/Psycho-Spiritual Therapist Report
2.15 Pre-Certification Mentor’s Checklist and Report
2.16 Application for Provisional Supervisor-Educator (PSE)
2.17 Step One: Verification Report (Provisional Supervisor-Educator)
2.18 Step Two: Provisional Supervisor-Educator (PSE) Report
2.19 Step Three: Provisional Supervisor-Educator (PSE) Report
2.20 Application for Maintenance of Educational Standing (MofES)
2.21 Application for Certified Supervisor-Educator (CSE)
2.22 Step One: Verification Report for Certified Supervisor-Educator
2.23 Step Two: Certified Supervisor-Educator (CSE) Report
2.24 Step Three: Certified Supervisor-Educator Report
2.25 Post-Certification Mentoring Report
2.26 Application for Grand-Parenting for Associate Supervisors to Certified Supervisor-Educators
 
CHAPTER 3 – PRACTICE
Section I – Scope of Practice
A.       Introduction

B.       What We Do

C.       Who We Are

D.       What We Know

E.       Categories of Practice

F.        Competency Proficiency

Section II – Standards of Practice
A.       Definition Statement for Certified Members

B.       Definition Statement for Supervisor-Educators

C.       Standard of Practice – Certified Members

D.       Standard of Practice – Supervisor-Educators

E.       Standard of Practice – Supervisor-Educators Who Are Not Certified

Section III – Standing and Status for Certified Members
A.       Certified Members – Active Status

B.       Certified Members – Inactive Status

C.       Certified Members – Functioning While Inactive

D.       Certified Members – Regaining Active Status

E.       Transfer of Standing from Another Organization

Section IV – Standing and Status for Supervisor-Educators
A.       Levels of Supervision

B.       Supervisor-Educator – Active Status

C.       Supervisor-Educator – Inactive Status

D.       Supervisor-Educator – Functioning While Inactive

E.       Supervisor-Educator – Regaining Active Status

F.        Transfer of Standing from Another Organization

Section V – Peer Review
A.    Philosophy

B.    Procedure – Certified Members and Supervisor-Educators

C.    Procedure – Supervisor-Educators Who Are Not Certified Members

D.    Peer Review at a Distance

E.    Timelines

F.    Summary of Documentation

Section VI – Confidentiality
A.    Principle

B.    Guidelines for the Management of Confidential Materials

Section VII – Professional Practice and Research Awards
A.    Principle

B.    Guidelines for the Professional Practice Awards

C.    Guidelines for the Senior Researcher, New Researcher and Group Research Awards

Chapter 3 Section VIII – Forms
3.1       Peer Review Summary
3.2       Peer Review Report
3.3       Nomination for Award for Excellence – Professional Practice
3.4       Nomination for Award for Excellence – Research
 
CHAPTER 4 – SPE PROGRAM APPROVAL & SITE ACCREDITATION
Section I – SPE Program Approval Standards and Procedures
A.   Standards for Programs Offering SPE

1.    When to apply for Program Approval and when to send a Program Update

2.    SPE Program Requirements

B.   Standards for SPE Program Structure and Content

1.    Program designation and length

2.    Program requirements

3.    Hours

4.    Program Content

                              i.        Standards for Basic SPE

                               ii.     Standards for Advanced SPE

                              iii.     Standards for Supervisory SPE

C.    SPE Program Approval Application Procedure- New Fillable application Form 4.1

D.   Video-Conferencing Standards (Distance Education and Virtual Learning)

Section II – SPE Education Centre Accreditation Standards and Procedures
1.  Criteria

 2.  Process for SPE Education Centre Accreditation

 3.  Content of the Self Study Report 

 4.  Initial Accreditation Procedure

 5.  Accreditation of Multi-Site Centres

 6.  Expired Accreditation

 7.  Appeal of Accreditation Decisions

 
CHAPTER 5 – CODE OF ETHICS FOR SPIRITUAL CARE PROFESSIONALS
Section I – Ethical Principles
A.   In Relationships with Clients

B.   In Relationships between Supervisors/Educators and Staff/Students

C.   In Relationships with Social Institutions

D.   In Relationships with Other Professionals and the Community

E.    In Relationships with Colleagues

F.    In Advertising

G.   In Research

H.   In Relation to the Social Media

I.     In Relationship to CASC

 
CHAPTER 6 – GRIEVANCES & COMPLAINTS
Section I – Introduction

1.        Definitions

2.        Principles

Section II – Certification Process or Decision Grievances

A.       Decisions by Regional Admitting Committees

B.       Decisions by ESC Certification Committees

Section III – Accreditation Process or Decision Grievances
Section IV – Supervisory Grievances
Section V – Professional Practice Grievances
A.       Process
Section VI  – Peer Review (Process or Decision) Grievances
A.       Process
Section VI – Organizational Structural Grievances

A.      Regional Organizational Structures

B.      National Organizational Structures

Section VIII – Ethical Concerns & Complaints
    A. Regulations

    B. Procedures

                                      1.  Preliminary

                                      2.  Member Intervention

                                      3.  Investigation

                                      4.  Actions

                                      5.  Review of the Investigation

                                      6.  Appeals

                                      7.  Records

                                      8.  Notification of Decisions and Actions

                                      9.  Monitoring the Action of Probation

                                    Appendix I:  Breach of Trust

                                 Appendix II:  Role of Investigator

 
CHAPTER 7 – GLOSSARY OF ABBREVIATIONS & TERMS
Section I – Abbreviations
Section II – Terms
 
CHAPTER 8 – MEMBERSHIP & RECIPROCAL CERTIFICATION
Section I – Membership Categories
Section II – Reciprocity Agreement
Section III – Forms

8.1 – Individual Membership Application

 
CHAPTER 9 – FEES
Section I – Membership Fees

A.       Associate Member

B.       Certified Member

C.       Student Member

D.       Member Emeritus

E.       Corporate Member

Section II – Student Registration Fees
Section III – Admission & Certification Fees

A.       Admitting Consultation Fees

B.       Certification Fees

C.       Other Consultation Fees

D.       Refunds

Section IV – Accreditation Fees
 
CHAPTER 10  NATIONAL ADMINISTRATION
Section I – Policies & Procedures
001         National Conference and AGM
002         Travel Expense Claim and Reimbursement
003         Financial Management and Accountability
004         Supervised Pastoral Education Unit Report Forms
005         Investment Policy and Reporting Procedures
006         Records Retention Honorarium
007         Signing Authority
008         Records and Data Collection, Retention, and Disposal
009         National Archives – Permanent Off-Site Records
0010      Posting of Research and Educational Resources on the CASC Website
0011      Utilizing Electronic Communication
0012      Draft Policy on Plagiarism
0013      Standards for Liability or Malpractice Insurance
Section II – Forms
10.1     SPE Unit Invoice-Report
10.2     Expense Form
10.3     Proxy Voting Forms
 
CHAPTER 11

BY LAWS -Formerly known as the Constitution